Privacy

Privacy Policy

Integrity is dedicated to protecting your privacy and security. This privacy policy defines how we collect information from you via our website/webforms and how this information is used. Please read this policy carefully and revisit this page regularly to review any changes that we have made. By using this website and Integrity webforms you accept the terms of this privacy statement and the terms and conditions on this website.

In terms with the information our website collects about you when you interact with it, please refer to our Cookie Policy linked here.

Requests for Information

To request information about Integrity or submit an enquiry via our ‘Contact Us’  form, you will be asked to submit personal information about yourself (name, e-mail address etc). This contact information is used within Integrity only and is never given or sold to a third party  with your explicated consent . Your information is held in our systems while we deal with your request   and will be removed in the event that your request is dealt with and no further engagement is required.

 

Where your Information is stored and processed

Your information is stored in secure systems that comply with UK and EU legislation such as the UK Data Protection Act and the General Data Protection Regulation (GDPR).

For further information on the security of our storage systems please see the following links:

Podio/Citrix – Privacy Policy

Microsoft Office 365 – GDPR contractual commitments

Amazon Web Services (AWS) – GDPR contractual commitments

The following systems may be used in the event of an emergency to process your information:

Skype Consumer – Privacy Policy

WhatsApp – Privacy Policy

 

The Personal Data Integrity collects

Personal Information Forms (PIFs – submitted via webform)

For Integrity contracted personnel:

The information you provide is being collected for the purpose of managing your employment or consultancy with Integrity Research and Consultancy Ltd (Integrity) and enabling Integrity to provide appropriate Duty of Care in the event of an emergency. By completing and submitting the information contained in this form, you are required to give your consent for Integrity to retain the information you have provided in a confidential manner in our database and in accordance with privacy laws until the end of your contract with Integrity.

Personal Information we collect

Below are the types of personal information we collect as part of the registration process and future engagement:

  • Name
  • Date of Birth
  • Full Address
  • Profile Photo
  • Gender
  • Phone Number (Mobile. Landline)
  • Mobile IMEI No.
  • Email
  • Nationalities
  • Passport Number
  • Passport date of issue and expiry
  • Medical conditions and prescribed medication
  • Previous Trauma
  • Blood Group
  • Eye colour
  • Hair colour
  • Recognising features
  • Personal security Questions
  • Personal security Answer
  • Emergency contact’s name
  • Emergency contact’s relationship
  • Emergency contact’s address
  • Emergency contact’s Email
  • Emergency contact’s phone number

Sharing

PIFs are accessible to a limited membership group on a ‘need to know’ basis with direct responsibility for Duty of Care, human resource and programme management provision. Your personal, medical and security information may be distributed to relevant third parties in the event of an emergency and if, in the sole discretion of Integrity, it is determined to be necessary to safeguard your welfare. In addition, third parties may be provided with aggregate statistical data based on the information you provide. This will not include information that can be used to identify you. No other information will be submitted to third-parties at any time without your explicit consent, unless Integrity are required to do so by law.

Security

Our system takes every precaution to protect Personal Data. When PIFs are submitted via our webform, information is encrypted in transmission and at rest.  In addition to online security, Integrity has policies and procedures in place to minimise risks around physical information (e.g. hardcopies) and restricts access to data through document classification, a clear desk policy and lock and key.

Retention

PIFs are permanently deleted when the information is no longer required for Integrity to provide Duty of Care for the individual (one month after the end of the contractual engagement between the PIF data subject and Integrity) unless an emergency response is active in which PIF data is still required. In that case, PIF data is deleted within one month of Integrity’s closedown of an emergency as designated by Director Operations.

201505_privacy_policy_supporting_graphics_pif-1

Consultant Registration (submitted via webform)

For individuals invited to register their details as a Consultant in Integrity’s consultant database:

The information you provide is being collected to help us manage your engagement with Integrity Research and Consultancy Ltd (Integrity) and to identify opportunities for you to work with us. By completing and submitting the information contained in this form, you hereby consent to processing and retaining the information you have provided in a confidential manner and in our database in accordance with privacy laws and this Privacy Policy.

Personal Information we collect

Below are the types of personal information we collect as part of the registration process and future engagement:

  • Name
  • Title
  • Email
  • Skype
  • Phone Number
  • Nationality
  • Country of Residence
  • Years of Experience
  • Summary of Key skills
  • Preferred Payment Currency
  • Short-term Day rate
  • Long-term Day Rate
  • Country Expertise
  • Thematic Expertise
  • Highest Academic Qualification
  • Technical Experience
  • Languages spoken
  • Organisation Experience
  • Deployment Preference
  • CV (attachment)

Sharing

Data submitted via this webform is made accessible to a limited number of Integrity and related company staff members for recruitment and business development purposes. In addition, for some project roles we may need to share information submitted to our partners and clients for the teaming process. Additional third parties may be provided with aggregate statistical data based on the information you provide; however, this will not include information that can be used to identify you.

Security

Our systems take every precaution to protect Personal Data.  When data is submitted via our webform, information is protected both online and offline. While we use encryption to protect sensitive information online, we also do everything in our power to protect user-information offline.  All of our consultants’ information, not just the sensitive information mentioned above, is restricted in our offices.

Personal Data Retention

If your record in our database is dormant for over two years, Integrity will contact you to request your specific consent to our keeping you registered on our system. If we do not receive a response within 4 weeks, your data will be removed from our systems. You can request for your data to be removed from our records at any time by completing this webform. You will receive a confirmation email within 1 month to confirm that the process is complete, and your data has been removed.

 

Recruitment Applications (submission webform)

For prospective Integrity job/consultancy candidates:

The information you provide is being collected to help manage your engagement with Integrity Research and Consultancy Ltd (Integrity). By completing and submitting the information contained in this webform, Integrity processing the information you have provided in a confidential manner and in our database in accordance with privacy laws.

Integrity is the sole owner of the information collected via our recruitment system.  We will not sell, share, or rent this information to other third parties, however for some project roles we may need to share information submitted to our partners and clients for the teaming process.  Integrity collects information from Candidates via our webform application.  This includes contact details which are required to contact you at necessary times during the recruitment process.

Personal Information we collect

Below are the types of personal information we process as part of the recruitment process:

  • Name
  • Opening applied for
  • Email
  • Skype
  • LinkedIn Profile
  • Phone Number
  • Right to work status
  • Nationality
  • Currently Based (City, Country)
  • Last 3 jobs experiences
  • Summary of Key skills
  • Suitability for this role
  • Relevant years of experience
  • Education qualifications
  • Languages spoken
  • CV (attachment)

Sharing

Data submitted via this webform is made accessible to a limited number of Integrity and related company staff members who are directly concerned with teaming and business development. In addition, third parties may be provided with aggregate statistical data based on the information you provide; however, this will not include information that can be used to identify you. No other information will be submitted to third-parties at any time without your explicit consent unless Integrity are required to do so by law.

Security

Our system takes every precaution to protect our candidates’ information.  When users submit Personal Data via our webform, it is protected both online and offline. While we use encryption to protect sensitive information online, we also do everything in our power to protect user-information offline.  All of our users’ information, not just the sensitive information mentioned above, is restricted in our offices.

Personal Data retention

Candidate’s data will be kept on our system with limited access. After three years it will permanently deleted from our systems. You can request for your data to be removed at any point by completing this webform. You will then receive a confirmation email within 1 month, of the removal of your Personal Data.

 

International Transfers of Information

Because of the international nature of our business, we may need to transfer your Personal Data within the Integrity Research and Consultancy group of companies, and to third parties, in connection with the purposes set out in this Policy. For this reason, we may transfer your Information to other countries that may have different laws and data protection compliance requirements to those that apply in the country in which you are located.

Where we transfer your Personal Information from the EEA to recipients located outside the EEA who are not in a jurisdiction that has been formally designated by the European Commission as providing an adequate level of protection for Personal Information, we will put in place appropriate safeguards to ensure that your Personal Information is properly protected and processed only in accordance with this Privacy Policy.

 

Right to Data Portability, Rectification and be Forgotten

If you would like to talk to someone about our use of your Personal Data, understanding the data we hold, or exercise your right to be forgotten, please contact us by going to link and completing this webform. We will respond to you within 1 month.

 

Notification of Changes

If we decide to change our Privacy Policy, we will post those changes on our Homepage, so our users are always aware of what information we collect, how we use it, and under circumstances, if any, we disclose it.  If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by email.  Users will have a choice as to whether we use their information in this alternative manner. We will use information in accordance with the Privacy Policy under which the information was collected.

We urge you to come back to this web page and review this Privacy Policy regularly so that you remain aware of the terms and conditions that apply to you.

 

If you feel that we are not abiding by our posted Privacy Policy, you should first contact us.

Contact Us

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